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Mi_MEC Interactive Budget Process

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This is a static view of an interactive budget process that helps organizations prepare budgets and establish process monitoring procedures.  It is based on Microsoft Excel and has a series of macros that calculate budget figures based on functional information entered into the spread sheets.  For a live demonstration you can contact me by clicking the "contact" tab above.

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Mi-MEC
2 PLANNING BUDGET PROCESS 3 Welcome to the Mi-MEC Buget Planning Process. By moving through each of the 4 worksheets in this notebook, an actual budget and annualized budget (a budget that 5 assumes a full year of operation) for an organization will be generated. Once the information has been entered, it is possible to go back and forth between the worksheets 6 and change different estimates to determine their effect on the total budget. 7 8 This version is in test form, please call, fax or E-mail the Mitchell Cohen to answer any 9 questions or report any difficulties. Phone: E-mail: Mitchell@pchealth.org. 10 11 Let's get started. Go to Basic definitions by moving cursor to the gray button to the right and clicking with the left button. 12 13 14 15 16 17 Worksheet: Each tab at the bottom of this page represents one worksheet.
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Basic definitions
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#1 COLOR CODES are used throughout the budget sheets. Blue indicates predefined categories. You can't change them. Yellow indicates an area for entering information. Light green is reserved for directions. Red represents interactive buttons that request information. Gray represents titles that you can redefine in your own words. Tourquioise and purple boxes show calculations based on your entries.
IF YOU CANNOT SEE THE ENTIRE SHEET change the zoom control to 75% and use only the "standard" tool bar.
Enter the requested information below in Box #1 in the yellow areas. 10 #2 SOME BASIC INFORMATION
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Name of the Linking Organization: Country: Budget Year: Local Currency: Exchange rate: US$ 1 = Months of operation in this budget yr
Partnership for Communty Health US 1997 $ 1 12
SAVE YOUR WORK FREQUENTLY BY PRESSING "CONTROL S"
Now click on the gray button to move to information about grants. You can go 18 back and forth between sheets by clicking on the bottom tabs
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Funding stream
A B C D E F G H I 1 FUNDING STREAM INFORMATION 2 In the worksheet under “Funding streams” specify the size and number of different funding streams in 3 your organization. Typically they are broad categories that represent different ways you bring in funds, and are divided between development sources and services. However, you may wish use different 4 substantive areas, such as prevention and care. Or you may do both, and define small and large 5 prevention services and small and large care services. Deciding on the types of funding streatms is one 6 of the most important decisions you make. It will greatly affect the budget, review process, and staffing. You can enter up to 5 funding streams. Presently they are given the generic names “Category A 7 Category E”. For example, you might have three categories of services and events where “Category A” 8 is retitled case management and average $1200 per "client". Category B might be “Education and 9 prevention services” with an average project of $2500. Category C might be ”Corporate 10 grants”averaging $12,000. After deciding the funding streams, label them by clicking on the red buttons. 11 In the Funding Stream worksheet, for each category, specify the average amount for each category. In 12 the next column project the the number of things in each category for a full year. If this budget is for 13 less than full year, estimate how many of each funding stream would be projected if it were a full year. (This is used to create an annualized budget.) 14 15 In Columns titles "Q1" -" Q4" enter the actual number for each funding stream you expect to receive in 16 each quarter. For example, if organization will start case management in the third and fourth quarter of the budget year, place the number of clients to be provided services in columns "Q3" and "Q4". (This is 17 used to create the actual budget.) 18 19 NOTE: The total this Yr will not equal the sum of all the quarters if the funding streams are not given for a full year. This is likely to be the case for the first year of operation. 20 21 At the bottom of the Funding Stream worksheet there will be a purple and turquoise box. This is 22 produced by the program and shows the annualized and actual funding streams. Make sure these 23 number make sense before going to the TA sheet. 24 25 26 27 28 29
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Funding sources
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FUNDING STREAMS
Specify the size of number of funding streams for your organization. First click on the red buttons in Box #1 to name each funding stream, then in Box #2 indicate the average amount for each service or income source, and the number of services or events you expect to be given in a full year. Last, fill in the number of services or events you plan for each quarter. For instructions see the Funding stream tab. The turquoise box at the end of the funding stream box and below show the total number of actual services and events and is filled in automatically. Check to see it matches your expectations.
NOTE: Unless you are operating for a full year the total number of grants for 1 year will be more than the total of the grants you enter for the quarters.
# SERVICE TYPES
NAME SERVICE TYPES BY CLICKING ON BAR BELOW
#2 REVENUE
To name click red box above Av Amt loc cur 9500 Direct TA to CBOs Contracts 30000 5000 Writing/editing/proposal writing 500 Sales Fund raising/Grants 2524 #2 ARE THESE THE AMOUNTS EXPECTED? REVENUE Annualized Actual Total # for 1 yr Annual 20 8 8 20 132 Q1 Q2 Q3 Q4 Total this yr Actual # of grants per quarter Actual 4 5 5 5 1 1 2 2 2 2 0 2 0 4 5 30 33 Detail 19 Direct TA to CBOs $180,500 6 Contracts $180,000 6 Writing/editing/proposal writing $30,000 9 Sales $4,500 63 Major gifts $6,000 Project grants $30,000 special events $0 mail solicitations/ind $9,000 corporate gifts $15,000 $455,000 per $3,000 $30,000 $15,000 $300 $3,000 TOTAL # 2 1 0 30 5 38 TOTAL $6,000 $30,000 $0 $9,000 $15,000 $60,000
SERVICE TYPE A SERVICE TYPE B SERVICE TYPE C SERVICE TYPE D SERVICE TYPE E
$813,168 $455,000
Major gifts Project grants speciaql events mail solicitations/ind corporate gifts
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Notes D14: L14: J18:
Driect TA will involve small systems developments, monitoring and evaluation, statistcal work, organizaitional development, board development, etc. Driect TA will involve small systems developments, monitoring and evaluation, statistcal work, organizaitional development, board development, etc. 5 major at 2500 per = $12500 2 project grants at 30000 for $60000 1 special evemt for $15,000 Mail Solicitation / indiividual giving 30 people $300 per = $9000 Corporate soliciation: 25 companies, 2500 eacjh = 62,500. TOTAL $87,500
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TA
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STAFF AND CONSULTANT TECHNICAL ASSISTANCE In Box #1, first define the technical assistance needs to support the services and events. Program Assistance, Management Assistance, and Monitoring & Evaluation are pre-defined TA categories. If these are insufficient to support the grants, up to 3 more types of TA can be included. Name these additional types of TA by clicking in the gray boxes labeled "TA1" , "TA2" and "TA3" and replacing these generic titles with more descriptive titles. Next, decide on what staff TA positions are needed to support the grants, and the number of staff in each position.
The worksheet allows up to 15 staff positions, but in most instances there will be no more than 4 or 5. Label the positions by clicking on the gray Position TA1-15 and retitling the generic title. The only pre-defined position is "Director of Program ". For each position note the number of persons filling that position. Last enter the percent of time each position will spend under each TA category. Go to Box # 2.
#1 TA STAFF SUPPORT # persons TA STAFF
Senior Analyst
Jr. Systems
Systems Analyst Software designer Admin Assit / jr. analyst Sales
Senior Partner Analyst Bookkeeper Research analyst Position TA11 Position TA12 Position TA13 Position TA14 Position TA15
1 1 1 0 1 1 1 0 1 1
Sales Devel TA3 Mon & Prog Mgmt Eval Enter % of staff time in each functional area 75% 15% 10% 60% 35% 5% 90% 10% 50% 50% 50% 40% 10% 10% 90% 25% 25% 50% 75% 15% 10% 45% 50% 5%
Consultants are often needed to supplement staff and provide expertise. In Box #2 enter the average consultant's fee per day and the average consultant per diem. Technical assistance consulting will be distributed under the same functional areas as other TA. For each type of grant, enter the average number of days of consulting expected. This box refers to only TA consulting for services and events. Organizational support is entered in the "Office" worksheet.
#2 NATIONAL CONSULTANT TECHNICAL ASSISTANCE
Average consultant rate/day
Average Per Diem for consultant
500 0
Prog Mgmt Mon & Sales Eval days per grant Devel TA3
#2 GRANT CONSULTANT DAYS
Direct TA to CBOs Contracts Writing/editing/proposal writing Sales Fund raising/Grants
8 6 1 0
CHECK BOX #3! The cost you have estimated for each of the consultant categories is shown in the purple box to the right. Total TA consultant expenditures are shown in Turquoise. Do they make sense? Move to defining staff needs by clicking on the gray button or on the "Staff" tab.
#3 CHECK THE SPREADSHEET BELOW. MAKE SENSE? Sales CONSULTANT Mon & COST Prog Mgmt Eval Annualized 80000 0 0 Direct TA to CBOs 24000 0 0 Contracts 4000 0 0 Writing/editing/proposal writing 0 0 0 Sales 0 0 0 Fund raising/Grants TOTAL 108000 0 0
Devel
TA3 Prog Mgmt 0 0 0 0 0 0
Mon & Eval
Sales Actual 0 0 0 0 0 0
Devel
TA3
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
76000 18000 3000 0 0 97000
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
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Staff
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ADMINISTRATIVE STAFF & SALARIES Much of the information needed in this budget sheet has been entered in the prior worksheet and is shown below in blue. Now, name the Administrative positions by changing, if necessary, the generic titles in Box #1 (in gray) and enter the number of persons holding those positions (yellow). For all positions enter an estimated annual salary and the number of months you expect that position to be filled this budget year. For example if they are working the whole year enter “12”, if they are working half a year enter “6”, etc. Be sure to make a note (Insert, Note) for anything that needs explanation. In Box 2 enter the percentage of time each position works in each functional area. You can't enter numbers in the dark green areas. For example, the executive director may work 75% in Admin and 25% in fundraising or the secretary might work 40% in Admin and 20% in Prog Assist, 20% Mgmt Assist and 20% Mon & Eval. STAFFING AND SALARIES #1 SALARY
# of persons 1 1 0 1 1 0 0 0 0 1 0 0 1 0 0 0 0 0 Annual Salary 80000 24000 26000 50000 24000 70000 60000 28000 50000 70000 50000 25000 24000
Actual # Months Working
#2 % TIME FUNCTIONAL AREA
Enter % of staff time in each functional area Admin Fund Prog Mgmt Mon & Raising Eval 10% 100% 100% 20% 40% 20% 10% Sales Devel TA3
Positions (enter 16 names) 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49
Executive Director Accountant Secretary Senior Analyst
12 12 12 12 6 5 0 12 5 6 3 6 6
Jr. Systems
Systems Analyst Software designer Admin Assit / jr. analyst Sales Senior Partner Analyst Bookkeeper Research analyst Position TA11 Position TA12 Position TA13 Position TA14 Position TA15
75% 60% 90% 50% 50% 0% 25% 75% 45% 0% 0% 0% 0% 0% 0%
15% 35% 10% 0% 40% 10% 25% 15% 50% 0% 0% 0% 0% 0% 0%
10% 5% 0% 0% 10% 0% 0% 10% 5% 0% 0% 0% 0% 0% 0%
0% 0% 0% 50% 0% 90% 0% 0% 0% 0% 0% 0% 0% 0% 0%
0% 0% 0% 0% 0% 0% 50% 0% 0% 0% 0% 0% 0% 0% 0%
0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
In Box 3, estimate the percentage of time each position is likely to be traveling in-country and the per diem and monthly transportaion costs for each position. As this will be unique for each position, be sure to note how it was derived in a note box. Box 4 and 5 are self-explanatory. Check the purple and turquoise boxes 6 an 7 at the bottom to see if they look realistic. Then move to the Office by clicking on the tab. #3 TRAVEL
Positions
Executive Director Accountant Secretary 0 Senior Analyst Jr. Systems
#4 BENEFITS
Estimate % Per diem Trans per of time mo 10% 0% 5% 100 100 100 15 % Social Security % Benefits # vacation days # Holidays Average Sick days 8% 19% 14 10 5
#5 BOARD HONORARIA
# local members # visiting members # mtgs per yr
# mtgs this year
Honoraria per visit Travel for meetings Per diem
5 5 4 3 0 50 0
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Staff
A B C D E F G 65 #6 CHECK THE SPREADSHEET BELOW. DO THESE MAKE SENSE? 66 Salary Annualized Admin Prog Mgmt Annual Fund Mon & 67 Salary Raising Eval 80000 8000 16000 32000 16000 8000 68 Executive Director 24000 24000 0 0 0 0 69 Accountant 0 0 0 0 0 0 70 Secretary 0 0 0 0 0 0 0 71 50000 0 0 37500 7500 5000 72 Senior Analyst 24000 0 0 14400 8400 1200 73 Jr. Systems 0 0 0 0 0 0 74 Systems Analyst 0 0 0 0 0 0 75 Software designer 0 0 0 0 0 0 76 Admin Assit / jr. analyst 0 0 0 0 0 0 77 Sales 70000 0 0 17500 17500 0 78 Senior Partner 0 0 0 0 0 0 79 Analyst 0 0 0 0 0 0 80 Bookkeeper 24000 0 0 0 0 0 81 Research analyst 0 0 0 0 0 0 82 Position TA11 0 0 0 0 0 0 83 Position TA12 0 0 0 0 0 0 84 Position TA13 0 0 0 0 0 0 85 Position TA14 0 0 0 0 0 0 86 Position TA15 87 TOTAL 272000 32000 16000 101400 49400 14200 88 89 90 # 7 Travel Annualized Per Diem Admin Prog Mgmt Mon & Sales Devel 91 Assist Eval 231 924 462 231 0 0 92 Executive Director 0 0 0 0 0 0 93 Accountant 1155 0 0 0 0 0 94 Secretary 0 0 0 0 0 0 95 0 0 0 0 0 0 0 96 Senior Analyst 0 0 0 0 0 0 97 Jr. Systems 0 0 0 0 0 0 98 Systems Analyst 0 0 0 0 0 0 99 Software designer 0 0 0 0 0 0 100 Admin Assit / jr. analyst 0 0 0 0 0 0 101 Sales 0 0 0 0 0 0 102 Senior Partner 0 0 0 0 0 0 103 Analyst 0 0 0 0 0 0 104 Bookkeeper 0 0 0 0 0 0 105 Research analyst 0 0 0 0 0 0 106 Position TA11 0 0 0 0 0 0 107 Position TA12 0 0 0 0 0 0 108 Position TA13 0 0 0 0 0 0 109 Position TA14 0 0 0 0 0 0 110 Position TA15 111 TOTAL 1386 924 462 231 0 0
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Sales 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Devel 0 0 0 0 0 0 0 0 0 0 35000 0 0 0 0 0 0 0 0 35000
TA3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Actual salary 80000 24000 0 0 50000 12000 0 0 0 0 35000 0 0 12000 0 0 0 0 0 0 213000
Admin
Actual Prog Fund Raising 8000 16000 32000 24000 0 0 0 0 0 0 0 0 0 0 37500 0 0 7200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 32000 16000 85450
Mgmt 16000 0 0 0 7500 4200 0 0 0 0 8750 0 0 0 0 0 0 0 0 36450
Mon & Eval 8000 0 0 0 5000 600 0 0 0 0 0 0 0 0 0 0 0 0 0 13600
Sales 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Devel 0 0 0 0 0 0 0 0 0 0 17500 0 0 0 0 0 0 0 0 17500
TA3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TA3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Admin 231 0 1155 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1386
Prog 924 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 924
Mgmt 462 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Actualized Mon & Eval 231 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 462 231
Sales 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Devel 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TA3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
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Office A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Non-monthly cost
Training Materials/Books Subscriptions Advertising Professional fees Computer / automation Printer Typewriter Copier Telephones Fax xxx xxx Vehicle Furniture
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OFFICE #1 OFFICE
How many months will the office be open this year? 12
#2 EQUIPMENT
Unit Cost Maintenance/mo.
local currency
How many? 3 0 0 1 1 1
3500 500 300 0 0 500
0 20 5 260 275 0
In Box 1, note the number of months the LO will be working in this budget year. In Box 2, capital costs are detailed. The categories in blue are fixed. You can add up to three additional capital categories by moving the cursor over the gray xxx's and enter a new category of capital costs. For each entry add the unit cost and maintenance cost per month for each unit. Finally, enter the number of units to be purchased.
2000
100 0
NA
CHECK HERE: DO THESE MAKE SENSE? Cost Equipment 18920 Vehicle Furniture 2000
Cost 1200
In Box 3 and 4 indicate the start-up and ongoing costs for recurring and non recurring costs. On-going costs can be distributed across functional area with the exception of those in dark green. Most of the categories are fixed. However, for both recurring and non recurring costs two categories (shown in gray) can be added. For any cost that cannot be noted on a monthly basis, make a note how the cost was derived (Insert, Note). Consultant costs, other than TA consultants, are accounted for on the last line of non-recurring costs. Check Box 5 after you are done to see if the total make sense. #3 RECURRING OFFICE COSTS
Start-up Monthly Costs
Rent Utilities Insurance Cleaning, Maint. & Repairs Bank Charges Postage, Phone, Fax, Courier,On-line Printing, Stationery & Supplies Hospitality (Coffee & Tea)
Admin
Sales Fund Mon & Raising Prog Mgmt Eval Enter local currency per month
Devel
TA3
2400
1200 100 100 100 25 200 100 100
xxx
#4 NON-RECURRING OFFICE COSTS
Start-up Admin Fund Sales Devel Mon & Raising Prog Mgmt Eval Enter local currency and attach notes about payment 100 100 100 3000 6000 TA3
Moving fees / setup Consultancy Fee
500 1200 6000 8000 3000
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Office
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#5 DO THESE TOTALS LOOK RIGHT?
ANNUALIZED Admin Prog Assist Mgmt Assst Mon&Eval Sales 14400 0 0 0 1200 0 0 0 1200 0 0 0 1200 0 0 0 300 0 0 0 2400 0 0 0 1200 0 0 0 1200 0 0 0 0 0 0 0 0 0 0 0 0 0 500 1200 6000 8000 3000 0 100 0 0 0 0 0 0 100 0 0 0 0 0 0 100 0 0 0 0 0 0 Devel 0 0 0 0 0 0 0 0 0 0 0 0 6000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TA3 ACTUAL Start-up Admin Prog AssistMgmt Assst on&Eval Sales M Devel 0 Rent 2400 14400 0 0 0 0 0 Utilities 0 1200 0 0 0 0 0 Insurance 0 1200 0 0 0 0 0 Clean etc 0 1200 0 0 0 0 0 Bank Charges 0 300 0 0 0 0 0 Postage 0 2400 0 0 0 0 0 Printing 0 1200 0 0 0 0 0 Hospitality (Coffee & Tea) 0 1200 0 0 0 0 0 Professional fees 0 0 0 0 0 0 0 Moving fees / setup 0 0 0 0 0 0 Non-monthly cost 0 Training Materials/Books 0 0 100 100 100 0 0 Subscriptions 0 500 0 0 0 0 0 Advertising 0 1200 0 0 0 6000 0 Professional fees 0 6000 0 0 0 0 0 Moving fees / setup 0 8000 0 0 0 0 0 Consultancy Fee 0 3000 0 0 0 0 0 Host Institution Support 0 0 0 0 0 0 TA3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Rent Utilities Insurance Cleaning, Maint. & Repairs Bank Charges Postage, Phone, Fax, Courier Printing, Stationery & Supplies Hospitality (Coffee & Tea)
xxx Non-monthly cost
Training Materials/Books Subscriptions Advertising Professional fees Moving fees / setup Consultancy Fee Host Institution Support
After checking the figures click on the button and go to the Workshops and International Travel worksheet
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Wrkshps - intl travel
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WORKSHOP AND INTERNATIONAL TRAVEL In Box 1 estimate workshop costs. The rows represent the types of workshops and the columns represent workshop costs. The row titled "other" can be used to make a rough estimate if there is no time or information available to make a more detailed estimate. YOU MUST FILL IN "NUMBER OF WKSHOPS." # 1 WORKSHOPS AND CONFERENCES
Number of wkshps 1 1 1 1 0 1 5 0 0 0 0 0 0 0 0 0 Preparation (enter currency) Materials Space Food rental Publicity Presenters Speaker Per Diems fees Travel Participants Per Diems Travel Other
NOTE: FOR TOTAL TO REGISTER FILL IN NO. OF WRKSHPS TOTAL 600 500 500 500 600 500 500 500 0 0 400 0
400 2500
In Box 2 enter the details of international travel. There are two pre-defined categories: "Conferences" and "Intl site visits". You can define up to 3 more categories. Move across the columns and fill in the appropriate information. Use NOTE INSERTS to specify conference names. Check to totals to see if they look right. #2 INTERNATIONAL TRAVEL
# Days Av Per Diem 0 100 Airfare Fund Prog Mgmt Mon & Eval Raising How many are going from each functional area? 0 1 Admin Sales Devel TA3
TOTAL COST
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THAT'S IT! Now click on the gray button to check on how your entries have been translated into an actual and annualized budget. It will be useful to print out these budgets to see them as a whole. SAVE THE WORKSHEETS BY USING PRESSING F12 and saving the spreadsheet under a new name. If you find any areas that do not look right, or the percentages for the categories do not approximate the Alliance guidelines, go back to the worksheet in that areas and redo some of the assumptions. DO NOT CHANGE FIGURES DIRECTLY IN THE BUDGET SPREADSHEETS!! GO BACK TO THE WORKSHEET WITH THE RELEVANT ASSUMPTIONS AND CHANGE THEM. THE CHANGES WILL BE REFLECTED IN THE ACTUAL AND ANNUALIZED BUDGET.
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PCH BUDGET ESTIMATE 1997
ACTUAL BUDGET 1997
Name of the LO Country: Budget Year: Local Currency: Exchange rate: US$ 1 = A B ADMINISTRATION STARTUP COSTS Admin Brd Mtngs Fund Costs Raising
Partnership for Communty Health US $1,997 $ $1
NOTES:
Printed
3/2/2010
TOTAL
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D REVENUE Devel TA3 TOTAL
E EXPENSES Local curr
Expenditures Human Resources
Salaries Benefits Social Security Honoraria Consultancy Fees
$32,000 $6,080 $2,560 $0 $0 $0 $1,386 $1,200 $1,380 $0 $600 $0 $14,400 $1,200 $1,200 $1,500 $0
$16,000 $3,040 $1,280 $0
$48,000 $9,120 $3,840 $0 $0 $1,386
$85,450 $16,236 $6,836 $97,000 $924
$36,450 $6,926 $2,916 $0 $462
$13,600 $2,584 $1,088 $0 $231
$0 $0 $0 $0 $0
$17,500 $3,325 $1,400 $0 $0
$0 $0 $0 $0 $0
$153,000 $29,070 $12,240 $97,000 $1,617 $0 $0 $1,400 $0
Travel & Transport
Per Diem & Accommodation Vehicle expenses In-country Travel International Travel Other Workshop Cost
Host Institution Support Office Facilities
Rent Utilities Cleaning, Maint. & Repairs Furniture Equipment Insurance
$0 $2,400 $0 $0 $2,000 $18,920 $0 $0 $0 $0 $0 $0 $0 $0 $0 $24,520
$500 $0
$2,880 because ta staff positions not assigned functions, just total is shown $0 $0 $0 $0 $0 $0 $1,100 $500 $500 $0 $0 $400 $0 $0 $0 $0 $0 $0 $14,400 $1,200 $1,200
$0 $0 $0
$201,000 $38,190 $16,080 $0 $97,000 $0 $3,003 $1,200 $2,880 $0 $2,500 $0 $16,800 $1,200 $1,200 $2,000 $18,920 $1,200
$1,200 $2,400 $1,200 $1,200 $0 $0 $1,200 $300 $14,000 $82,306 $2,469.18 $84,775 $84,775 19.2% $1,500 $45.00 $1,545 $1,545 0.3% $20,820 $624.60 $21,445 $21,445 4.9%
$1,200 $2,400 $1,200 $1,200 $0 $0 $1,200 $300 $14,000 $104,626 $3,139 $107,765 $107,765 24.4% $0 $0 $100 $0 $0 $0 $0 $207,046 $6,211.37 $213,257 $213,257 48.3% $0 $0 $100 $0 $0 $0 $0 $47,354 $1,420.61 $48,774 $48,774 11.0% $0 $0 $100 $0 $0 $0 $0 $17,603 $528.09 $18,131 $18,131 4.1% $0 $0 $0 $0 $6,000 $0 $0 $6,000 $180.00 $6,180 $6,180 1.4% $0 $0 $0 $0 $0 $0 $0 $22,625 $678.75 $23,304 $23,304 5.3% $0 $0 $0 $0 $0 $0 $0 $0 $0.00 $0 $0 0.0% $0 $0 $300 $0 $6,000 $0 $0 $300,627 $9,019 $309,646 $309,646 70.1% $455,000 $455,000 $455,000 $455,000 103.0%
Office Functions
Postage, Phone, Fax, Courier,On-line Printing, Stationery & Supplies Training Materials/Books Subscriptions Advertising Hospitality (Coffee & Tea) Bank Charges Other
$2,400 $1,200 $1,500 $0 $6,000 $1,200 $300 $14,000 $429,773 $12,158 $441,931 $441,931 100.0%
Grants to NGOs / CBOs Total excluding cont & float Contingencies Total Excluding Float Float TOTAL EXPENDITURE Percent of total
$24,520 5.5%
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Annualized
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A ANNUALIZED BUDGET 1997
B
C D Name of the LO Country: Budget Year: Local Currency:
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G H I Partnership for Communty Health US 1997 $ 1
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L Printed
M 3/2/2010
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Exchange rate: US$ 1 = A B ADMINISTRATION STARTUP COSTS Admin Brd Mtngs Fund Costs Raising Expenditures Human Resources
Salaries Benefits Social Security Honoraria Consultancy Fees
TOTAL
C TECHNICAL ASSISTANCE Prog Mgmt Mon & Eval Sales
D REVENUE Devel TA3 TOTAL
E F EXPENSES EXPENSES Local curr US$
32000 6080 2560 0 3000 1386 1380 0 600 0 14400 1200 1200 0 2000
16000 3040 1280 0
48000 9120 3840 0 3000 1386
101400 19266 8112 108000 924
49400 9386 3952 0 462
14200 2698 1136 0 231
0 0 0 0 0
35000 6650 2800 0 0
0 0 0 0 0
200000 38000 16000 0 108000 1617 0 $0 $1,400 $0
Travel & Transport
Per Diem & Accommodation Vehicle Purchase In-country Travel International Travel Other Workshop Cost
Host Institution Support Office Facilities
Rent Utilities Cleaning, Maint. & Repairs Furniture Equipment Insurance
500 0
3380 because ta staff positions not assigned functions, just total is shown $0 $0 $0 $0 $0 $0 $1,100 $500 $500 $0 $0 $400 $0 $0 $0 $0 $0 $0 $14,400 $1,200 $1,200
$0 $0 $0
248,000 47,120 19,840 0 111,000 0 3,003 0 3,380 $0 $2,500 $0 $14,400 $1,200 $1,200 $0 $0 $1,200
$248,000 $47,120 $19,840 $0 $111,000 $0 $3,003 $0 $3,380 $0 $2,500 $0 $14,400 $1,200 $1,200 $0 $0 $1,200 $2,400 $1,200 $1,500 $0 $6,000 $1,200 $300 $14,000 $0 $479,443 $47,944 $527,387 $527,387 100%
1200 2400 1200 1200 0 0 1200 300 14000 85306 8530.6 93837 93837 18% 2000 200 2200 2200 0% 20820 2082 22902 22902 4%
$1,200 $2,400 $1,200 $1,200 $0 $0 $1,200 $300 $14,000 $108,126 $10,813 $118,939 $118,939 23% $0 $0 $100 $0 $0 $0 $0 $238,302 $23,830 $262,132 $262,132 50% $0 $0 $100 $0 $0 $0 $0 $63,800 $6,380 $70,180 $70,180 13% $0 $0 $100 $0 $0 $0 $0 $18,365 $1,837 $20,202 $20,202 4% $0 $0 $0 $0 $6,000 $0 $0 $6,000 $600 $6,600 $6,600 1% $0 $0 $0 $0 $0 $0 $0 $44,850 $4,485 $49,335 $49,335 9% $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0% $0 $0 $300 $0 $6,000 $0 $0 $371,317 $37,132 $408,449 $408,449 77% $813,168 $813,168 $813,168 $813,168 170%
Office Functions
Postage, Phone, Fax, Courier,On-line Printing, Stationery & Supplies Training Materials/Books Subscriptions Advertising Hospitality (Coffee & Tea) Bank Charges Other
$2,400 $1,200 $1,500 $0 $6,000 $1,200 $300 $14,000 $479,443 $47,944 $527,387 $527,387 100%
Grants to NGOs / CBOs Total excluding cont & float Contingencies Total Excluding Float Float TOTAL EXPENDITURE Percent of total
Page 13
bud est
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26
A TWO YEAR BUDGET ESTIMATE INCOME Direct TA to CBOs (including proposal writing) Contracts (Govt. & Proj Grants) Sales Mail Solicitations/Individual contributions/gifts Special events Corporate Gifts TOTAL INCOME EXPENSES Events Utilities Printing
Postage, Phone, Fax, Courier,On-line
B
C
D
E
F
1996 $210,500.00 $210,000.00 $4,500.00 $15,000.00 $0.00 $15,000.00 $455,000.00
1997 $230,000.00 $240,000.00 $10,000.00 $333,168.00
$813,168.00
Professional Fees (accounting, legal, writing, etc.) Office supplies (including start-up furniture etc.) Travel Rent Equipment (computers, fax, printers, etc.) Miscellaneous (administrative, adversting, etc.) Other projects (consultancy fees) Staff Salaries and Benefits TOTAL EXPENSES (including 10% contingency except startup) EXCESS
$0.00 $9,000.00 $1,200.00 $1,200.00 $1,200.00 $1,200.00 $2,400.00 $3,600.00 $14,000.00 $17,000.00 $2,000.00 $1,000.00 $5,883.00 $6,383.00 $16,800.00 $14,400.00 $18,920.00 $5,000.00 $12,700.00 $12,700.00 $97,000.00 $108,000.00 $255,270.00 $314,960.00 $468,274.30 $543,887.30 -$13,274.30 $269,280.70
Page 14
Notes C13: C16: C17: C18: C21:
Added 6,000 from annualized added $1200 from annualized for salesperson costs added $3000 for licensing etc surrounding leasing and sales added to this spreadsheet; not from annualized added to this spreadsheet; not in annualized
Page 15
pchbud
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45
A ACTUAL BUDGET 1997
B
C
D
E
F
G
H
I
J
K
L
M
PCH Expenses - 1997
ESTIMATED EXPENSES Expenditures Human Resources
Salaries Benefits Social Security Honoraria Consultancy Fees
Total Human Resources
$201,000 $38,190 $16,080 $0 $97,000 $3,003 $1,200 $2,880 $0 $2,500
Salaries Benefits Social Security Consultancy Fees Travel & Transport
$277,167 $69,292 $27,717 $44,000 $27,883
Travel & Transport
Per Diem & Accommodation Vehicle Purchase In-country Travel International Travel Other Workshop Cost
Host Institution Support Office Facilities
Rent Utilities Cleaning, Maint. & Repairs Furniture Equipment Insurance
Office Facilities
$48,320
$16,800 $1,200 $1,200 $2,000 $18,920 $1,200
Office Functions
Office Functions
Postage, Phone, Fax, Courier,On-line Printing, Stationery & Supplies Training Materials/Books Subscriptions Advertising Hospitality (Coffee & Tea) Bank Charges Other (professsional)
$26,600
Grants to NGOs / CBOs Total excluding cont & float Contingencies Total Excluding Float Float TOTAL EXPENDITURE Percent of total
$2,400 $1,200 $1,500 $0 $6,000 $1,200 $300 $14,000 $0 $429,773 $12,158 $441,931 $0 $441,931 100%
$0
Page 16
PCH EXPENSES - 1997 Estimate
TOTAL EXPENSES $569,924
PCH REVENUE 1997
corporate gifts mail solicitations/ind 2%3% Project grants 7% Major gifts 1% Sales 1% Writing/editing/proposal writing 7% Direct TA to CBOs 40%
30147798.xls 03/02/2010
PCH REVENUE 1997
corporate gifts mail solicitations/ind 2%3% Project grants 7% Major gifts 1% Sales 1% Writing/editing/proposal writing 7% Direct TA to CBOs 40%
Contracts 40%
TOTAL REVENUE - $596,512
30147798.xls 03/02/2010

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